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  1. The Festival is intended for amateurs.
    Professionals are invited to enter the Open Classes. For the purposes of this Festival, an amateur is considered to be one who does not receive more than out of pocket expenses for services rendered in that branch of the art with which the competition is concerned. This rule does not apply to conductors.
  2. The Committee reserves the right to:
    i) accept or reject any proposed entry.
    ii) limit the number of entries in any class where a maximum number, which can be dealt with satisfactorily, has been reached.
    iii) appoint replacement or additional adjudicators and to alter, modify or cancel any of the arrangements detailed in the syllabus.
  3. All entries should be
    i) sent to the Music Secretary as detailed in the Committee list at the front of the Syllabus.
    ii) accompanied by the full entry fee and an envelope (19cm x 13 cm) for the ballot cards. Please affix postage stamps equivalent to first class postage for 5 cards, more stamps if over 5 cards are to be sent.
    iii) Cheques should be made payable to GOSPORT MUSIC FESTIVAL.
    iv) The BALLOT CARD will admit the entrant free of charge on the day of the particular class, to the relevant session.
    v) LATE ENTRIES will not be accepted.
  4. ALL OWN CHOICE PIECES (see also rule 6 (i))
    i) Own Choice titles, and composers must be given on the entry form.
    ii) The Festival is under a legal obligation to supply the Performing Rights Society with details of all items to be performed at the Festival.
    iii) A copy of each Own Choice piece must be handed to the adjudicator’s steward at the time of the performance, otherwise the entrant will be adjudicated only. Copies may be photostatted provided an original has been purchased and is available in the room. The photocopy will be retained and destroyed by the steward after the performance.
    The Festival cannot legally allow anyone to play/perform from photocopied music and has no choice but to disqualify performers and accompanists who do so, unless, before their class starts, they can produce written evidence showing that the publisher’s agreement has been sought and given.
    The only photocopies the Festival can allow in law are:
    i) copies for the adjudicator’s use, which will be destroyed at the end of the class.
    ii) for an awkward page turn which may hinder a performance. In this instance, the performer/accompanist must show the original, purchased
    copy and the photocopied page to the steward before the class begins and receive his/her agreement to its use.
    iii) those that comply with the current photocopying law.
    The Festival has to be strict with this regulation. You are asked to comply with it carefully to avoid unpleasant situations arising during the Festival.
    Performers entering classes for which there is a stated age or age limit must quote their age on 1st August in the appropriate space on the entry form.
    ADULTS: an A will suffice.
    i) Standards are indicated either by age or grade.
    ii) Novice A = learning for less than 1 year on 1st October
    Novice B = learning for less than 2 years on 1st October
    iii) Novices should not have previously won a Novice class at any Festival.
    i) Only Festival officials directly concerned with the section may speak to the Adjudicator.
    ii) The Adjudicator’s decision in all cases is final.
    i) Entrants and teachers are asked to check and to comply with time limits. Failure to keep within the time limits set will mean adjudication only.
    ii) The time in RECITAL classes is for the TOTAL performance, including introductions and pauses between pieces.
    (The audience will be asked not to applaud until the end of the recital)
  10. It is the competitors responsibility to ensure that their accompanist is available at the performance time as stated in the programme. No waiting time will be allowed if the accompanist is not available.
    i) Cups and Trophies will normally only be awarded for Highly commended and above performances.
    ii) All cups and trophies remain the property of the Festival.
    iii) All cups and trophies must be signed for before being removed from the Festival.
    iv) It is the responsibility of the signatory (or his/her guardian) to insure the cup/trophy suitably while it is in their possession.
    v) If damage to, or loss of a cup/trophy should occur whilst it is in the care of the holder, the matter should be referred to the Festival General Secretary immediately. It will be the winner’s responsibility to have any loss or damage made good.
    vi) Winners may, at their own expense, have their name engraved on the plinth or shield only. If in any doubt, please contact the Festival Secretary.
    vii) Cups/trophies should be returned in good and clean condition to the Cup Secretary (see Committee list) by 1st September. If returned by post, cups/trophies should be extremely well packed. Damage caused in transit will be invoiced to the sender. Cups not returned by the 1st September may preclude future presentations.
    i) Certificates will be awarded to competitors gaining marks as follows:
    HONOURS 90+ An exceptional performance
    DISTINCTION 87 - 89 An excellent performance
    HIGHLY COMMENDED 84 - 86 A convincing performance
    COMMENDED 81 - 83 A capable performance
    PROMISING 78 - 80 A performance showing development
    FAIR 75 - 77 A performance that needs encouragement
    i) Any entrant not present at the appointed time will not be allowed to compete unless a valid reason can be given.
    ii) Entry fees will not be refunded under any circumstances.
  15. ANY COMPLAINT OR OBJECTION relating to the Festival must be made in writing to the Music Secretary and a stamped, self-addressed envelope enclosed for the reply.
  16. The Decision of the Committee in all matters arising out of or not specifically covered in these Rules is FINAL
  17. The Festival's Child Protection Policy and approach to Creating Safer Festivals for Everyone is published explicitly in our Syllabus, Programme and Website.   By completing and signing the entry form all parents / guardians / carers and teachers of competitors under 18 (or vulnerable adults of any age) confirm that they give (or have obtained) the necessary consents for the competitors to take part in the Festival.   Without consent the entry to the Festival cannot by accepted.